Preparing for a Performance Evaluation FAQs | Labor and Employee Relations | SIU

            Civil Service employee performance evaluation rating period dates and submission due dates are based on an employee's date in the classification. Notices with position information and due dates are sent to fiscal officers as reminders and to assist with units' own internal tracking records. The university policy for civil service staff performance evaluations states that formal evaluations are required 3 times during a 1-year probationary period and twice during a 6-month probationary period, and shall be completed prior to the end of probation. Formal annual evaluations shall also be required if employee makes such request to their supervisor. Informal evaluation and feedback should be an ongoing activity by supervisors and employees.

            Administrative/Professional employee performance evaluations are completed on a calendar year effort. University policy for Administrative/Professional staff states formal annual evaluation process is conducted between January 1 and March 31 of the year following the January 1 through December 31 rating period dates. Notices are not sent for this employment group as all have the same rating period dates and evaluation submission due date. Supervisors are encouraged to meet with newly hired employees within the first three months of employment to review the position description, to communicate his/her job performance expectations, and to establish the optional position specific performance factor which will be rated at the end of the evaluation cycle.

            There are no longer separate forms for the two different employment groups.  The current performance evaluation form can be found in eForms, or contact Labor and Employee Relations for assistance.

            Units are encouraged to develop and utilize internal tracking records of performance evaluation information for civil service employees in their unit to timely meet performance evaluation deadlines. Receiving a notice is not required in order to complete an employee's evaluation; however, notices are generally sent monthly to fiscal officers of civil service employees in their area as reminders to be shared by the fiscal officer with appropriate supervisors. These notices include Employee Name, Employee AIS #, Position ID, Job Title, Department, Rating Period Start and End Dates, and Type of Evaluation to be completed. If you are the evaluating supervisor and do not receive a copy of this notice, please contact the fiscal officer.

            The annual administrative/professional (A/P) employee rating period dates for performance evaluations are based on the calendar year, January 1 through December 31. Notices are not sent; however, reminder information is generally provided early each spring semester to fiscal officers through campus communication. Employee position information may be requested through Labor and Employee Relations if you do not have someone within your unit with AIS access to provide you with this information.

            No, a self-evaluation is not required.  If the evaluating supervisor and employee find the self-evaluation to be a useful tool to facilitate discussion, they can agree to use it.  If a self-evaluation is completed, it is maintained in the department and is not submitted with, or as, the final evaluation to Labor and Employee Relations.

            Yes. The evaluator and employee meet to review and discuss the employee’s work performance, position description, goals and expectations of the position, and to select an additional position-specific performance focus factor for the next rating period. When scheduling the meeting, the employee should have sufficient advance notice to prepare for the discussion.  If the evaluator and employee are not at the same physical location in order to meet in person, the evaluator and employee may meet via phone or video conference.